Information on Space Reservations for Registered Student Organizations (RSOs)

If your student organization is registered with the Office of Registered Student Organizations, Room 284 Illini Union, you are expected to abide by the following guidelines pertaining to hosting events that involve an exchange of money, invited guests, or the sale or consumption of food.

For general business meetings, the School of Architecture may authorize the use of space without completing the formal procedure described below. Registered Student Organizations must reserve meeting space at the Main Office, Room 117 Temple Buell Hall, in advance of the meeting.

In order to have a Registered Student Organization (RSO) event approved, the organization must be registered with the RSO Office prior to the event. You may wish to call 333-1153 to confirm you are currently registered. You will need to go to Room 284 Illini Union to re-register if your registration has expired.

Please note that the signature of an elected officer of the RSO is required on all space request forms. You may check the availability of space at the Main Office, Room 117 TBH, prior to completing your paperwork; however, the space will not be reserved until our office is contacted by the Office of Project Planning and Facility Management (PPFM).

The RSO Office will provide you with a space request form titled "Request for Use of University Premises and Facilities". Complete the space request form and submit it to the RSO Office for event approval. The form will then be forwarded (or you may request to walk it over after it is approved) to the Main Office in 117 TBH. The School of Architecture’s Main Office will review your request form and send you confirmation of the space approval.

If food will be served…

For all events held on University premises in which food will be served, you are required to get a "food approval" through the Environmental Health and Safety Office, 333-2755. This is a simple process that can be handled via a phone call. Inform that office of what kind of food will be served at the event and you will receive tips on food preservation. Please note that university policy states that food and/or beverage is not allowed in any general university classroom (i.e. Plym Auditorium).

If you have special needs for equipment or furniture…

If you need additional set-up (tables, chairs, or need to make alterations to the existing space you wish to use) you will need to contact the Supervisor of Public Functions, 333-1490, (at the Facilities and Services Office) to discuss your needs. If you need instructional equipment (overhead projector, VCR, etc.) contact the Office of Instructional Resources at 333-3692. There is a charge to your organization for services provided by F&S and OIR. If you will require any services provided by these units you must contact them no later than one week in advance . The School of Architecture does have some equipment available for checkout at no charge. Please inquire with our Duplicating Office, Room 4W Architecture Building.

The School of Architecture thanks you for abiding by these guidelines and hopes you have a very successful event.